MZUK Ltd (MyZone) - Privacy Policy
The privacy of visitors is treated with importance by the company.
The sections below set out information on the types of personal information received and collected when www.myzoneglobal.com is visited and how the company safeguards and protects your personal details and information. MZUK Ltd (MyZone) will never sell your personal information to third parties.
Website Privacy Policy
MZUK Ltd (MyZone) (the "Company") respects the privacy concerns of the users of its website, MyZone and the services provided therein (the "Site"). The Company provides this privacy statement to explain what information is gathered during a visit to the site and how such information may be used.
Introduction
This privacy notice provides details of how MyZone collects and processes personal data through interactions on its website: www.myzoneglobal.com, including any information visitors may provide through the site when a 'contact us' form is completed or someone makes a general enquiry.
MyZone have appointed a Data Protection Officer who is in charge of privacy related matters for us.
Contact details
MyZone full details are:
Anyone who is not happy with any aspect of how MyZone collects and uses their data, has the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). However, MyZone would be grateful for prior notification of the complaint so they can try to resolve it in the first instance.
It is very important the information MyZone holds is accurate and up to date. Please let them know of any personal information changes by emailing: john.riehl@myzoneglobal.com
What data does MyZone collect?
Personal data means any information capable of identifying an individual. It does not include anonymised data.
MyZone might process certain types of personal data:
MyZone might also process Aggregated Data from personal data but this data does not reveal someone's identity and as such in itself is not personal data. For example, how MyZone reviews usage data to work out the percentage of website users using a specific feature of its site. If MyZone links the aggregated data with personal data enabling an individual to be identified, it is treated as personal data.
Sensitive data
MyZone does not collect any sensitive data. Sensitive data refers to data that includes details about race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, health information and genetic and biometric data. MyZone does not collect any information about criminal convictions and offences.
How MyZone collects personal data
Direct interactions: filling in forms on MyZone's website or at trade shows (or otherwise) or by postal communication, phone, email or otherwise, including:
Automated technologies or interactions: MyZone may automatically collect Technical Data about equipment, browsing actions and usage patterns. This data's collected by using cookies, server logs and similar technologies. Please see MyZone's cookie policy www.myzoneglobal.com for further details.
Third parties or publicly available sources: MyZone may receive personal data from various third parties and public sources as set out below:
How MyZone uses personal data
MyZone only uses personal data when legally permitted. The most common uses of personal data are shown below:
As a rule, MyZone does not rely on consent as a legal ground for processing personal data, other than in relation to sending marketing communications via email or text message. You have the right to withdraw consent to marketing at any time by emailing: john.riehl@myzoneglobal.com
MyZone's reasons for processing personal data
Set out below is how MyZone uses personal data and the lawful reasons for which it will process such data.
MyZone may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data. Please email us: john.riehl@myzoneglobal.com if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out below.
Activity: process and deliver orders including managing payments, fees and charges and collecting any monies owed
Data description: identity, contact, financial, transaction, marketing and communications
Legal grounds for processing: performance of a contract and necessary for MyZone legitimate interest to recover debt owed
Activity: register new customer
Data description: identity and contact
Legal grounds for processing: performance of a contract
Activity: to safeguard the MyZone site (including troubleshooting, testing, system maintenance, back-ups, support, data analysis, hosting, support and reporting
Data description: technical, identity, contact
Legal grounds for processing: ensure the day to day running of MyZone, safeguarding network security and provide ongoing administration and IT services.
Activity: relationship management including requesting a review or survey or notification of changes to MyZone's terms or privacy policy
Data description: identity, contact, profile, marketing and communications.
Legal grounds for processing: performance of a contract, necessary to comply with a legal obligation, required to keep MyZone's records updated to understand how customers use its products or services
Activity: where relevant, recommend products or services that might be of benefit or interest
Data description: profile, identity, usage, contact, technical
Legal grounds for processing: legitimately necessary for MyZone to grow its business
Activity: utilise data analytics to inform decisions relating to website build, services, marketing and visitor experience.
Data description: usage, technical
Legal grounds for processing: reasonably necessary for audience segmentation and to continually ensure MyZone's products and services are relevant and meet customer needs.
MyZone's online and offline marketing communications
MyZone will send communications to those who have:
MyZone will acquire clear opt-in consent before sharing personal data with any third party for marketing purposes.
Using clear opt-out links, an instruction to MyZone or third parties can be made to stop marketing messages from being sent at any time – or email: john.riehl@myzoneglobal.com An opt-out from receiving marketing communications does not apply to personal data provided to MyZone a result of a product/service transaction/purchase, warranty registration or product/service experience.
Disclosures of your personal data
MyZone might have to share personal data with the following third parties:
MyZone will request all third parties to respect the security of personal data and to treat it in accordance with the law. MyZone only allows such third parties to process personal data for specified purposes and in accordance with MyZone's strict instructions.
Legal rights explained
In certain circumstances, users can extend their rights under data protection laws in relation to personal data:
To follow out any of the above please contact: john.riehl@myzoneglobal.com
Visit the following website for further information:
MyZone will not levy a charge to access personal data, or for other rights to be exercised. MyZone might charge a fee if a request is clearly excessive or unfounded.
MyZone might need to request additional information which is specific to confirm an identity and to safeguard the right to access (or to exercise any other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
MyZone will try to respond to all legitimate requests within one month. If a request is complicated it might take longer than a month, but in such cases MyZone will notify the individual and keep them appraised of progress.
Data security
MyZone have implemented appropriate security measures to safeguard personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, MyZone restricts access to personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process personal data on MyZone's instructions and they are subject to a duty of confidentiality.
MyZone have put in place procedures to deal with any suspected personal data breach and will notify an individual or any applicable regulator of a breach where it is legally required to do so.
Change of purpose
MyZone will only use personal data for the purposes for which it was gathered, unless MyZone reasonably considers it should be used for another reason and that reason has synergy with the original purpose. To find out more about how the processing for the new purpose is compatible with the original purpose, please email: john.riehl@myzoneglobal.com
If MyZone needs to use personal data for a purpose unconnected to the original purpose for which it was gathered, MyZone will notify the individual and fully explain the legal reasons for processing.
Please note, MyZone might process personal data without prior knowledge or consent where this is required or permitted by law.
Data retention
MyZone will only hold personal data for as long as necessary to fulfil the purposes it was collected for.
By law MyZone have to keep basic information about customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
To determine the appropriate retention period for personal data, MyZone consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of personal data, the purposes for which MyZone processes personal data and whether MyZone can achieve those purposes through other means, and the applicable legal requirements.
MyZone may anonymise personal data (so that it can no longer be associated with an individual) for research or statistical purposes, in which case MyZone may use this information indefinitely without further notice to the individual.
Third party links
The MyZone site includes links to third-party websites, plug-ins and applications. Clicking on the links or enabling connections could allow third parties to collect or share data about a user. In such cases, MyZone does not control these third-party websites and is not responsible for their individual privacy statements.
Cookies
Users can set their browsers to block/refuse browser cookies or to notify if a website set or access cookies. When cookies are disabled or refused it will impact the visitor experience on the MyZone website, e.g. some features might not function properly. For more information please visit: www.myzoneglobal.com
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MZUK Ltd (MyZone) - Modern Slavery Policy
MZUK Ltd (MyZone) is a personal vibrating alarm, worn inside the hard-hat, alerting site workers to a real and immediate danger from moving or static hazards, allowing them to take evasive action before possible injury.
We are committed to ensuring there is no modern-day slavery or human trafficking in our supply chains or any part of the business.
Our anti-slavery policy statement reflects our commitment to acting ethically and with integrity in our business relationships. We will not support or deal with any business knowingly involved in slavery or human trafficking.
The senior management team shall take responsibility for implementing this policy statement and its objectives and provide adequate resources (training, etc.) to ensure that slavery and human trafficking is not taking place within the organisation or within its supply chains. The company's anti-slavery policy will be displayed on the company website and on notice boards in the company office.
All new and existing employees are subjected to right to work checks to ensure that MyZone does not employ illegal workers thereby ensuring compliance with the Immigration, Asylum and Nationality Act 2006.
Employees are required to immediately report any possible breach of the code of conduct to their line manager or a member of the senior management team. This policy applies to all those employed by MyZone. The policy will be regularly reviewed by the senior management team to ensure its continuing suitability.
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MZUK Ltd (MyZone) - Anti bribery policy
What is bribery?
This is the act of offering something of value to influence a decision leading to an ultimate business advantage or benefit.
To be more specific, it refers to offering, giving, asking, promising, agreeing, receiving something of value to influence a behaviour, action or decision.
MZUK Ltd (MyZone) employees must not take part or engage in any form of bribery as it is an illegal act.
Policy contents
This anti-bribery policy sets out the responsibilities of MyZone and everyone who works for us to observe and uphold our zero-tolerance position on bribery and corruption.
Policy statement
MyZone is committed to conducting business in an ethical and honest way, and is dedicated to implementing and upholding systems and processes that guarantee bribery is prevented. MyZone has zero-tolerance for bribery and corrupt activities. We act professionally and fairly in all business dealings and relationships.
MyZone will respect and uphold all laws in relation to anti-bribery and corruption in all the jurisdictions in which we operate. We work and are bound to the laws of the UK, including the Bribery Act 2010 relating to our behaviour and conduct both in the UK and overseas.
MyZone understands that bribery and corruption is not tolerated and punishable by up to ten years of imprisonment and a fine. If MyZone is found to have taken an active role in corrupt activities, we may be liable to an unlimited fine, face exclusion from tendering for public contracts, and receive negative public relations. With this in mind, we take our legal responsibilities very seriously.
Who this policy covers
This policy covers all employees and associated third parties:
Any agreements or arrangements MyZone makes with a third party is subject to clear contractual terms including the requirement for the third party to comply with minimum acceptable standards and procedures relating to anti-bribery and corruption.
Kickbacks and facilitation payments
We understand facilitation payments are a form of bribery and we will not accept or make any form of facilitation payments of any kind.
Kickbacks are not tolerated at MyZone. We recognise that kickbacks are made in exchange for a business advantage or favour.
Gifts and hospitality
We accept appropriate gestures of goodwill and hospitality. However, the giving and receiving of gifts must meet the following requirements:
On some occasions it may be inappropriate to decline an offer of a gift, e.g. when meeting with someone from another country who may take offence due to a different culture
All gifts given and received are disclosed to our compliance manager – especially those from suppliers.
Our responsibilities
We ensure our employees read, understand and comply with the information contained in this policy and any training or other anti-bribery and corruption information given.
If any of our employees breach this policy, they will face disciplinary action and face dismissal for gross misconduct. We have the right to terminate a contractual relationship with an employee if they breach this anti-bribery policy.
Raising a concern
If you believe there is an instance of bribery or corrupt activities taking place in connection with MyZone, please express your concern as early as possible. We would ask that you speak with our compliance manager, John Riehl.
Political and charitable contributions
MyZone will not support any political parties by making improper donations in cash, or kind, to gain an improper business advantage.
We encourage raising and donating money for good causes that resonate with our business values. We disclose all charitable donations we make.
We ensure our employees understand charitable contributions are not used to facilitate and conceal acts of bribery.
Dealing with bribery or corruption
Please tell our compliance manager if you feel a bribe or corrupt behaviour is taking place in relation to MyZone. This might involve being offered a bribe or being coerced into making a bribe – or if you feel you are a victim of some form of corrupt activity.
Safeguarding and protection
As a result of refusing to accept or offer a bribe, MyZone will make sure no one receives adverse treatment due to reporting the concern.
Adverse treatment refers to disciplinary action, dismissal or detrimental treatment in connection to the concern raised.
Communication
Our anti-bribery and corruption policy will be clearly communicated to all employees, contractors, suppliers and third parties at the outset of any working relationship.
Record keeping
MyZone will record and keep accurate financial documents and have the necessary internal controls and processes in place to act as evidence for all payments made. We will declare and keep a written record of the amount and reason for hospitality or gifts accepted and given, and understand that gifts and acts of hospitality are subject to managerial review.
Ongoing review
Our compliance manager monitors and reviews this policy on a regular basis.
This policy does not form part of an employee's contract of employment and MyZone may amend it at any time to improve its effectiveness at dealing with bribery and corruption.
Our internal control processes and procedures have been written to prevent bribery and corruption and are subject to regular reviews and audits to ensure they continue to work effectively.
In a complicated world we keep things simple
MyZone is a Network Rail approved product and mandated by Colas Rail in the UK
MyZone Worker Alert System and MyZone Technologies are trading names of MZ UK Ltd.
